Our solution

At Incharge we pride ourselves on producing powerful expense management software that is simple to use, and this sets us apart. The intuitive design makes it quick and easy for business travellers to create expense claims, which are immediately available to review and approve by managers and finance staff. A custom reports module enables executives to analyse spending trends across the company and provides a valuable resource for supplier negotiations. Completely configurable to incorporate different tax laws and local currencies Incharge can be used to bring expense management under control on a global scale.

Hosted online, Incharge’s expense management system is available on demand 24/7. With no need for investment in additional hardware, software licences, product upgrades or IT support, Incharge is inexpensive to implement and can be rolled out company-wide in a matter of days.

How it works

Accessed via a web browser from anywhere, Incharge is available 24 hours a day, seven days a week. Ours is a simple, secure and fully hosted, subscription-based service that has an amazing array of features.

Simple expenses in under 15 seconds!

Your employees will love how easy Incharge is to use, enabling them to enter expense items in under 15 seconds!



Incharge is so simple to use, employees will find creating an expense claim becomes a pleasure! As a result, user uptake is rapid, giving you visibility and control over T&E spend.

Incharge even automatically imports corporate card data and pre-populates each card holder’s expense claim with the relevant details. From there, it’s a simple procedure for employees to check their claims and submit for approval. Any extra details are easily added using Incharge’s simple, intuitive user interface.


Rapid expense approval

Managers and the finance department see all expenses the moment they’re submitted.



Deviations from set policies are highlighted via red alerts, helping to eliminate maverick spending and bring expenses under control.


Wave goodbye to paperwork and receipts

Incharge allows users to create, submit, track, approve and store all expense claims online, so there’s no need to print and file an expense claim ever again!

Incharge even dispenses the need to physically attach receipts to a claim. With a scanned image facility a standard feature, all supporting documents are electronically attached to the appropriate claim and are immediately viewed by approvers and finance staff.

By eliminating paper from the expense claim process, errors are reduced, storage space is no longer needed and environmental interests are upheld.


Export data to your accounts system

Once approved by the default manager and finance department, expense items can be automatically transferred to your accounts software, avoiding the need for manual re-entry. Incharge even calculates FBT and will split an expense item, allowing the correct GST portion to be allocated to multiple general ledger accounts.


Analyse your company’s spend with powerful reports

Our powerful reports module allows users to analyse spending and usage across your company.



From companywide statistics, to individual projects, departments and employees, data can be transformed into meaningful reports. These can help companies identify opportunities for improvement and provide a valuable resource for negotiating better supplier contracts.


You’ll be up and running in a matter of days

That’s right, days! Only Incharge can be implemented in a matter of days. With no need for investment in additional hardware it is quick and easy to roll out company wide. This allows your company to start reaping its return on investment rewards immediately.